Best Practices For Creating Effective Packaging Management Systems

It is no secret that packaging is one of the most critical aspects of product success. To maintain a competitive edge, it is essential to have a well-managed packaging system. This article provides five best practices for creating effective packaging management systems.

It must first be stressed that the packaging function cannot and should not be separated from the product, mainly as the pack primarily serves as a means of selling and protecting the product. The tasks within a company are directly or indirectly associated with packaging and become more diverse in terms of individual job responsibilities as a company increases in size.

What is The Importance of a Good Packaging Management System?

A sound packaging management system is essential for many reasons. First and foremost, a sound packaging management system can help to reduce waste and improve product quality. Second, a good packaging management system can help to reduce the time and costs associated with product distribution. Third, a good packaging management system can help to improve customer satisfaction.

Whereas in a small company, one person may cover every activity and probably not realize that one is involved in packaging, many specific jobs can be identified with larger companies. Although the job titles may vary, the list below covers the most significant activities. These are not listed in any particular order of importance. A study of various companies will establish that the authority endowed in a specific function varies significantly, depending on whether the overall activities are marketing, purchasing, development, engineering-oriented, etc.

What are The Five Best Practices for Creating an Effective Packaging Management System?

The five best practices for creating an effective packaging management system are:

1)establish a system for tracking and monitoring packaging materials and supplies

2)create standardized packaging formats

3)establish quality control measures for packaging materials,

4)establish a system for tracking and tracking packaging and product quality

5)develop a packaging audit plan.

How can Implement The Best Practices for Creating an Effective Packaging Management System?

Any of several areas could be responsible for leading a packaging coordination function. The following job titles or activities are frequently found in the food and pharmaceutical industry:


  • marketing and sales 
  • packaging supplies buying, packaging buyer, or package purchasing 
  • supplies manager, warehouse supplies, warehouse manager, finished stock manager 
  • package development, packaging technology, pack or package research, Or engineering 
  • production, product manufacture, and packaging 
  • production engineering, machinery purchasing, spare-part supplies, and maintenance
  • analytical method development for product and ‘pack.’
  • pack design, packaging design – graphical and functional; design purchasing 
  • legal aspects of the packaging; legal department
  • works technical, technical support – usually based on a support function for production
  • quality control (QC), packaging
  • quality assurance (QA), packaging
  • specifications, pack assembly details, and general documentation associated with packaging (may be seen as an administration/clerical function)
  • transportation manager
  • project management and packaging coordination management
  • market research – user opinions/attitudes
  • clinical trials – particularly relevant where the pack is administration-oriented
  • costing, package costing
  • regulatory affairs (product-pack registration) medical – advising on dosage regime, method, and site of administration, formal stability testing, and ongoing product stability testing.


It is no secret that packaging is one of the most critical aspects of product success. To maintain a competitive edge, it is essential to have a well-managed packaging system.

1. Clearly define your packaging requirements: First and foremost, it is essential to clearly understand what you need your packaging to do. Are you looking for it to protect the product from damage during shipping and storage? Prevent product spoilage? Make the product visually appealing? Once you have a good understanding of your needs, begin developing specific packaging requirements.

2. Plan for future growth: As your business grows, so may your packaging needs. Make sure you account for future expansion in your planning stages by creating templates or models that can be adapted as needed.?

3. Consider sustainability when designing your packages: One of the key benefits of using sustainable materials is that they can often be recycled more easily.? When designing your packages, consider which materials will be easiest to recycle and how much environmental impact each option will have.?

4. Use standardized measurements: When creating or ordering custom packaging, make sure to use standardized measurements such as inches or millimeters.? This will ensure that all packages are created using the same template and dimensions.?

5. Create a quality control system: Even with a well-planned system, there is always room for improvement. To ensure quality packaging, create standard procedures and guidelines for Quality Control (QC)? This will help ensure that all packages meet your specific requirements.?

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Vihaan Nagal

संवेष्टन अभियान्ता | Packaging Engineer | Verpackung Ingenieur *Free time blogger *Believe in packaging reform (say naa to orthodox packaging) My life lies between degradable and non-degradable material.

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